Public Title Records

Public title records are a cornerstone of property ownership and real estate transactions. These records, maintained by government offices, provide critical information about the ownership and history of a property. Whether you’re a prospective homebuyer, a real estate professional, or simply someone interested in the history of a property, understanding how to access these records is invaluable.

What Are Title Records?

Title records, also known as land records, include documents that detail the ownership, encumbrances, and legal rights associated with a property. These records typically consist of deeds, mortgages, liens, plats, and other pertinent documents. They provide a comprehensive history of a property’s ownership and any legal claims against it.

Why Access Title Records?

1. Verification of Ownership: Confirming the current owner of a property.
2. Uncovering Liens: Identifying any existing liens or encumbrances that may affect the property.
3. Property History: Understanding the historical ownership and any changes over time.
4. Legal Assurance: Ensuring there are no disputes or legal issues related to the property.

How to Access Title Records

1. County Recorder’s Office: Most title records are maintained by the county recorder or county clerk’s office where the property is located. Visiting this office in person is a traditional way to access these documents. Staff can guide you through the process, and many offices provide public computer terminals for record searches.
2. Online Databases: Many counties have digitized their records and provide online access through their websites. You can search for property records by entering the property address, owner’s name, or parcel number. Websites such as county assessor’s office pages or specific property records services offer these search capabilities.
3. Title Companies: Real estate professionals often work with title companies that specialize in conducting thorough title searches. These companies can provide detailed reports and help resolve any title issues that may arise during a property transaction.
4. Public Libraries: Some public libraries offer access to local government databases and property records. Librarians can assist with navigating these resources.
5. Professional Services: For more complex searches or legal verifications, hiring a title search professional or real estate attorney can be beneficial. They have the expertise to uncover detailed information and interpret legal documents.

Tips for Accessing Title Records

• Have Detailed Information: The more information you have about the property (such as address, owner’s name, or parcel number), the easier it will be to locate the records.
• Check Multiple Sources: Sometimes records may be incomplete or scattered across different offices or databases. Checking multiple sources ensures comprehensive results.
• Understand the Terminology: Familiarize yourself with common terms used in title records, such as “grantor,” “grantee,” “lien,” and “encumbrance.”
• Be Prepared for Fees: While many records can be accessed for free, some offices may charge fees for copies or extensive searches.

Accessing public title records can be straightforward with the right approach and resources. Whether you’re verifying ownership, investigating property history, or ensuring a clear title, these records provide essential insights that help you make informed decisions.